How to Use - ExamSync

Getting started

Ready in three steps

School Admin · Dashboard
Sign up

Register with your school email. It becomes your School Admin login.

Manage codes, exam schedules and history. Up to 3 admins per school.
School Admin · Dashboard
Share your codes

Your codes are ready in the Dashboard. Print them and hand them to your invigilators.

School code

Your school’s own 3-character code, for example A7K.

A7K

Entered only once, when the app is first started. Connects the app to your ExamSync account.

Access code

A 5-digit code that allows you to enter the app and set up an exam.

•••••

Can be used on one device at a time. Once logged out, it can be used somewhere else.
Invigilator / Teacher · App
Start your exam

Invigilators enter the codes and set up the exam.

Invigilator’s steps

First time on a device

School code

Access code

Set up the exam

Every time after

School code saved

Access code

Set up the exam

Learn how to use ExamSync with our video tutorials and step-by-step guides.

Exam Hall Tutorial

Learn how to set up and manage an exam session for a larger group of candidates, including the key steps invigilators need to follow before and during the exam.

Access Arrangement Room Tutorial

Learn how to run an exam session for candidates with access arrangements and individual requirements.

Candidate Tutorial

A short guide for candidates explaining how to use ExamSync during an exam session, including what to expect when joining an exam and using the system.

Learn with Step-by-Step Guides

1. On the initial screen, choose Register (for first-time users) or Log In (for returning users).

ExamSync landing screen with Start an Exam, Admin Login, Register and Sign in with Google buttons

2. Use Register to create an account with a school email.

ExamSync registration screen for schools

3. In the Login window, choose one of the following:

Start Exam – For invigilators. Enter an access code to start an exam. (Contact your administrator for a code.)

ExamSync app login screen with Access Code entry

Dashboard – For adminisrators. Sign in to access the admin dashboard, where you can view and manage access codes, exam schedules, session history, and general account settings.

ExamSync Dashboard login screen for School Admins

4. After entering the app with an access code, choose where the exam will take place: Exam Hall (where all pupils will follow the same timings) or Access Arrangement Room (where multiple exams will be running in the same room for pupils with extra time).

Exam Hall

1. Choose an exam from the scheduled calendar, review or edit the title, confirm the duration, select the time format, then press Next.

2. Review or adjust the reading time, enable or disable reminders, and enable the broadcast feature (designed for large exam halls: this allows multiple boards to display the exam you set up). When ready, press Preview Exam.

3. Display exam details and announcements as students enter. Press Reading Time to begin. Use the Menu button in the bottom right corner to return to setup and make any changes if needed.

ExamSync preview screen before the exam in the Exam Hall

4. Let the app run the exam. Use the Menu to adjust font size or pause if required.

ExamSync live exam screen in the Exam Hall

5. At the end of the exam, the post-exam announcement will be displayed (all announcements can be edited via the admin dashboard).

ExamSync post exam notification for candidates.

Access Arrangement Room

1. Enter a session title (e.g. IB Morning Exam Session), set the number of different exams and durations, choose whether to save student names for future exam sessions (these will be stored on the device), select the time format, then press Next.

2. Choose exams from the scheduled calendar, review or edit details, assign students to each exam, and apply access arrangements such as extra time or rest breaks. Press Next after each exam setup until all exams are configured.

ExamSync exam setup screen for the Access Arrangement Room 2

3. Review or adjust the reading time, toggle the reminders feature if needed, then press Preview Exam.

ExamSync exam setup screen for the Access Arrangement Room 3

4. Display exam details and announcements as students enter. Start the session and let the app run the exam.

ExamSync preview screen before the exam in the Access Arrangement Room

5. If enabled, follow the highlighted reminders carefully to ensure none are missed. Use the Menu to adjust font size or pause if needed (eg: in the case of fire emergencies).